Physicians Administrative Assistant - Woodbridge

University Orthopaedic Associates, LLC is a leading private orthopedic practice which provides a full spectrum of orthopedic care. Our board certified surgeons each with subspecialty training offer the best care in sports medicine, arthroscopic surgery, joint replacement, traumatology, hand and upper extremity surgery, foot and ankle surgery and surgery of the spine.

We have an exciting full-time opportunity to join our team in our new Woodbridge office as a Physicians Administrative Assistant. To qualify you must have a High School Diploma or equivalent. Proficient medical terminology is required, orthopaedic is a plus. Bilingual is a plus.

In this highly visible role, the successful candidate will be interacting with patients, families and health care providers. Excellent communication skills, writing and interpersonal skills are required. The successful candidate will be responsible to schedule surgical procedures with patients, coordinate with hospitals/ surgi-centers, provide coverage as needed for the department, ensure PAA supplies and equipment are properly stocked and in working condition, provide high level of customer service, quality care for all patients, vendors & other doctors, maintain doctor’s master schedules, answer calls, and respond to emails and faxes in a timely manner.

Brief Overview of Position Responsibilities:

  • Strong working knowledge of computer systems, with experience in windows-based systems and Microsoft Office
  • Ability to multitask and detail oriented
  • Surgical scheduling with patients and coordination with hospital or surgical center
  • Ensuring proper equipment & vendors are booked for surgery
  • Point of contact and liaison for patients, other physicians, etc when the physician(s) is not in the office
  • Coordinate meetings with vendors and doctors as needed; schedule video depositions as requested by attorneys
  • Maintain accuracy of physician schedule changes and notify all affected
  • Assist in identifying documents and surgical codes in Surgimate that need to be corrected/ changed
  • Schedule appointments as needed for existing and post-operative patients
  • Assist in providing PAA items of concern for weekly meetings
  • Ability to answer phone calls, emails and faxes with the ability to complete correspondence regarding work notes, jury duty requests, etc
  • Verify billing sheet are entered appropriately and submitted for posting in a timely manner
  • Assist in collecting insurance and demographic information for patients
  • Maintain physician CME credits, license renewals/ re-certification requirements, organizing/ submitting invoices for MD check requests
  • Other job related duties as required

Patient Coordinator - Somerset/ Avenel Locations

University Orthopaedic Associates, LLC is a leading private orthopedic practice which provides a full spectrum of orthopedic care. Our board certified surgeons each with subspecialty training offer the best care in sports medicine, arthroscopic surgery, joint replacement, traumatology, hand and upper extremity surgery, foot and ankle surgery and surgery of the spine.

We have an exciting opportunity for you to join our team in our Somerset and/ or Avenel Office as a Full-Time Patient Coordinator.

To qualify, Candidates must have:

  • High School Diploma or equivalent
  • A minimum of (2) years of previous experience in a hospital or physician office setting
  • Knowledge of managed care referral/ pre-certification procedures
  • Medical, orthopedic terminology a plus
  • Experience working with confidential patient records and EMR systems

Responsibilities include, but are not limited to:

  • Schedule appointments based on company policies and procedures. This is a very detailed process. Candidate will be required to proofread and maintain accuracy at all levels of the appointment process
  • Verify patient’s Insurance benefit, eligibility and referral process
  • Scanning documents into patient chart through Phoenix EMR.
  • Faxing documents as needed
  • Accessing documents from several hospital systems
  • Confirmation of appointments
  • Greeting patients upon their arrival. Guide new patients (NP) through the registration process, ensuring all new patient packets are completed in their entirety, signed and initialed where required, and that copies of insurance cards and picture ID’s are scanned correctly in the EMR. Review all insurance and demographic information with returning patients and enter all changes in system. Yearly renewal of HIPAA and abbreviated intake sheet is required of all patients.
  • Posting charges, collecting co-pays, close and reconcile at the close of each day
  • Cross training on the clinical side as well as PT/ OT coverage

In this highly visible role, you will be interacting with patients, families and health care providers. Excellent communication skills, writing and interpersonal skills are required. Must be able to multitask. Bilingual is a plus.

Patient Coordinator - Wall/ Morganville Locations

University Orthopaedic Associates, LLC is a leading private orthopedic practice which provides a full spectrum of orthopedic care. Our board certified surgeons each with subspecialty training offer the best care in sports medicine, arthroscopic surgery, joint replacement, traumatology, hand and upper extremity surgery, foot and ankle surgery and surgery of the spine.

We have an exciting opportunity for you to join our team in our Wall/ Morganville Office as a Full-Time Patient Coordinator.

Qualified Candidates must have:

  • High School Diploma or equivalent
  • A minimum of (2) years of previous experience in a hospital or physician office setting
  • Knowledge of managed care referral/ pre-certification procedures
  • Medical, orthopedic terminology a plus
  • Experience working with confidential patient records and EMR systems

Responsibilities include, but are not limited to:

  • Schedule appointments based on company policies and procedures. This is a very detailed process. Candidate will be required to proofread and maintain accuracy at all levels of the appointment process
  • Verify patient’s Insurance benefit, eligibility and referral process
  • Scanning documents into patient chart through Phoenix EMR.
  • Faxing documents as needed
  • Accessing documents from several hospital systems
  • Confirmation of appointments
  • Greeting patients upon their arrival. Guide new patients (NP) through the registration process, ensuring all new patient packets are completed in their entirety, signed and initialed where required, and that copies of insurance cards and picture ID’s are scanned correctly in the EMR. Review all insurance and demographic information with returning patients and enter all changes in system. Yearly renewal of HIPAA and abbreviated intake sheet is required of all patients.
  • Posting charges, collecting co-pays, close and reconcile at the close of each day
  • Cross training on the clinical side as well as PT/ OT coverage

In this highly visible role, you will be interacting with patients, families and health care providers. Excellent communication skills, writing and interpersonal skills are required. Must be able to multitask. Bilingual is a plus.

Medical Insurance Representative (Somerset)

University Orthopaedic Associates, LLC is a leading orthopedic practice which provides a full spectrum of orthopedic care. Our board certified surgeons each with sub specialty training offer the best care in sports medicine, arthroscopic surgery, joint replacement, traumatology, hand and upper extremity surgery, foot and ankle surgery and surgery of the spine.

We have an exciting full time opportunity to join our team in our Somerset office as an experienced Orthopedic Insurance Representative. To qualify, you must have a High School Diploma or equivalent. Candidates must also have a minimum of two (2) to three (3) years of previous experience with billing and coding. Orthopedic experience is strongly preferred. Proficient medical terminology is required, orthopedic and or physical/occupational therapy a plus. Bilingual is a plus.

We are looking for a dynamic individual with experience in billing, coding and accounts receivable. This position will be responsible for posting payments to patient accounts and handling the billing & collections for our orthopedic surgeons. Within this position, the successful candidate will be expected to review accounts for proper charge posting, manage claim edits, correct claims adjustments, post payments, handle patient questions/concerns in regards to their accounts and work the physician A/R.

Overview of Position Responsibilities:

  • Strong working knowledge of computer systems, with experience in windows-based systems and Microsoft Office
  • Experience with medical practice billing software required
  • Knowledge of CPT and ICD-10 coding and electronic billing required
  • Ability to Multitask and Detail oriented
  • Ability to answer phone calls and address patient account inquiries, calculate adjustments, insurance percentages for coinsurance, etc.
  • Prioritize delinquent accounts for review
  • Understand insurance benefits coverage as well as verify insurance eligibility and coverage for patients when applicable
  • Knowledge of Stop Losses
  • Establish financial agreements and payment plans when required
  • Schedule patient appointments as needed
  • Allscripts PRO PM/ Phoenix EMR system experience (a plus)

PT/OT Patient Coordinator - Somerset

University Orthopaedic Associates, LLC is a leading orthopedic practice which provides a full spectrum of orthopedic care. Our board certified surgeons, each with sub-specialty training, offer the best care in sports medicine, arthroscopic surgery, joint replacement, traumatology, hand and upper extremity surgery, foot and ankle surgery and surgery of the spine.

We have an exciting opportunity available for you to join our team as a full-time PT/ OT Patient Coordinator in our Somerset office. In this highly visible role, you will be interacting with patients, families and health care providers.

Position Requirements:

  • High School Diploma or equivalent
  • A minimum of two (2) years experience in a hospital or physician billing system (required)
  • Knowledge of healthcare and medical practice protocols related to scheduling appointments and managed care referral/ pre-certification procedures
  • Medical, physical and occupational therapy terminology is required (orthopaedic a plus)
  • Excellent computer skills including MS Word, Outlook, Excel, and Internet use
  • Ability to communicate effectively with physicians/ clinicians about scheduling preferences
  • Flexible schedule to potentially work all shifts (some evening hours required)

The successful candidate will be responsible to maintain records, physician orders, and obtain pertinent demographic information. The candidate will also be responsible for posting charges, close with reconciliation of the day, and scheduling appointments based on company policies and procedures.

Excellent communication skills, writing and interpersonal skills are required. Bilingual is a benefit.

PT Aide – Somerset

The Center for Rehabilitation and Sports Excellence at University Orthopaedic Associates has an opening for a Physical Therapy Aide to join our dynamic team at our Somerset office.

We are looking for a professional individual of great character, strong work ethic, flexibility, a willingness to learn with a commitment to excellence.

Candidate must also have general knowledge of anatomy, kinesiology, and therapeutic exercises. We are willing to train candidates who do not have experience. If you are interested in becoming a Physical Therapist Aide we would be interested in speaking with you.

Candidate must have flexible schedule to work 2 to 3 evenings and cover as needed. This is a year round position, not seasonal.

Medical Records Clerk - Full Time

University Orthopaedic Associates, LLC is a leading orthopedic practice which provides a full spectrum of orthopedic care. Our board certified surgeons each with sub specialty training offer the best care in sports medicine, arthroscopic surgery, joint replacement, traumatology, hand and upper extremity surgery, foot and ankle surgery and surgery of the spine.

We have an exciting full time opportunity to join our team in our Somerset office as Medical Records Clerk. To qualify, you must have a High School Diploma or equivalent and one year of prior experience in the medical field or office setting. Candidate must be motivated and detail oriented with good communication skills.

We are looking for a driven individual with experience with medical records, HIPAA compliance and EMR systems. This position will be responsible for sorting, scanning and archiving patient medical records to their corresponding location within our EMR system. Within this position, the successful candidate will work closely with physicians, patients and office staff.

Brief Overview of Position/Job Description:

• Provides accurate and efficient management of medical records following proper documentation guidelines

• Scanning all reports accurately and timely into patient charts

• Working knowledge of computer systems, with experience in windows-based systems

• Experience with medical practice Electronic Medical Records systems

• Ability to multitask and detail-oriented

• Phoenix EMR system experience a plus

University Orthopaedic Associates, LLC (UOA) is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, age or military or veteran status in accordance with federal law. In addition, UOA complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. UOA also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.

Qualified minorities and/or women are encouraged to apply.

Download Our Employment Application

Interested candidates should forward their resume to Catharine Falcetano at catharinef@uognj.com or fax it to 732-564-9034.

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